The Chair has called an extraordinary meeting of Nuneham Courtenay Parish Council to be held on Thursday 27^th June 2019 at 7pm in Nuneham Courtenay Village Hall

Agenda

• Apologies for absence
• Internal Auditor’s Report 2018-19

The version for inclusion in the Annual Governance and Accountability Return can be viewed here: https://nunehamcourtenay-pc.gov.uk/wp-content/uploads/sites/23/2019/06/AGAR-internal-audit-report-2018-19.pdf

• Annual Governance Statement 2018-19
• Statement of Accounts 2018-19
• Certificate of Exemption from External Audit for 2018-19
• Approval of payment of Internal Auditor’s fee

Date of next ordinary meeting: Tuesday 3rd July 2019 at 7pm in Nuneham Courtenay Village Hall

The 2019 annual meeting of Nuneham Courtenay Parish Council is on Tuesday 21st May 2019 at 7pm in Nuneham Courtenay Village Hall

Agenda

Annual Meeting Business

1. Election of Chair for 2019-20
2. Election of Vice-Chair for 2019-20
3. Co-option to fill vacancy
4. Declarations of Acceptance of Office

The Chair, the Vice-Chair and the new member will sign declarations of acceptance of office

5. Apologies for absence
6. Declarations of interest
7. Approval of the minutes of the Council Meeting held on 5th March 2019
8. Certificate of Exemption from External Audit for 2018-19

The Council will decide whether to certify itself as exempt from external audit for 2018-19

9. Standing Orders

The Council will amend or re-adopt its Standing Orders. The existing Standing Orders can be viewed here: http://nunehamcourtenay.org.uk/wp-content/uploads/2018/02/nuneham-courtenay-standing-orders.pdf

10. Financial Regulations

The Council will amend or re-adopt its Financial Regulations.

11. Code of Conduct

The Council will amend or re-adopt its Code of Conduct. The existing Code of Conduct can be viewed here: http://nunehamcourtenay.org.uk/governance/code-of-conduct/

12. Complaints Procedure

The Council will amend or re-adopt its Complaints Procedure. The existing Complaints Procedure can be viewed here: http://nunehamcourtenay.org.uk/governance/complaints-procedure/

13. Privacy Notice (and Data Protection Policy)

The Council will amend or re-adopt its Privacy Notice (and Data Protection Policy)

14. Guide to Information and Schedule of Fees

The Council will amend or re-adopt its Guide to Information and Schedule of Fees. The existing Guide to Information and Schedule of Fees can be viewed here: http://nunehamcourtenay.org.uk/governance/guide-to-information/

15. Register of Assets

The Council will amend or approve a draft Register of Assets put forward by the Responsible Financial Officer, which can be viewed here: https://nunehamcourtenay-pc.gov.uk/wp-content/uploads/sites/23/2019/04/Asset-register-as-at-end-Mar-2019.pdf

16. Bank Mandate

The Council will approve changes to the bank mandate

17. Risk Assessment

The Council will amend or re-adopt its Risk Assessment. The existing Risk Assessment can be viewed here: http://nunehamcourtenay.org.uk/governance/risk-management/

18. Insurance

The Council will confirm arrangements for insurance cover for 2019-20

19. Provisional 2018-19 Accounts

The Council will approve provisional (unaudited) accounts for 2018-19 prepared by the Clerk as Responsible Financial Officer

20. Dates and venues for Ordinary Council Meetings 2019-20

The Council will agree the dates and venue(s) for Ordinary Council Meetings up to the next annual meeting in May 2020. A draft list has been prepared by the Clerk

21. Affiliations

The Council will decide whether to re-/join:

1. Expressway Action Group
2. Oxford Green Belt Network (annual subscription: £15)
3. Roles and Responsibilities

The Council will, if it wishes, appoint one of its members as:

1. Planning Champion
2. Parish Transport Representative

and appoint any member to any other role it sees fit to create

Ordinary Meeting Business

23. Public participation

Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda.

The period of time designated for public participation at a meeting shall not exceed 10 minutes unless directed by the chairman of the meeting.

A member of the public shall not speak for more than five minutes.

24. Matters arising from the minutes of the Council Meeting held on 5th March 2019
25. County Councillor’s report

Cllr Lorraine Lindsay-Gale has submitted a written report, which can be viewed here: http://nunehamcourtenay.org.uk/oxfordshire-county-council/oxfordshire-county-council-report-may-2019/

26. District Councillor’s report
27. Planning Applications, including:

a)   Global Retreat Centre, Nuneham Estate: External boiler enclosure, and new enclosures for related storage facilities; proposed new below ground service routes to main building; conversion of existing bathrooms to shower rooms; upgrading of public toilets and top floor of main block [P19/S1156/FUL] [P19/S1173/LB] [Consultation deadline: 26th May 2019]. The application can be viewed here: http://www.southoxon.gov.uk/ccm/support/Main.jsp?MODULE=ApplicationDetails&REF=P19/S1156/FUL b)   Rectory Cottage, Nuneham Park: Conversion of existing barn to playroom; single-storey extension to form entrance hall, breakfast room and garden room (as amended and amplified by amended plans and additional information removing rooflights in the road elevation) [P19/S0884/HH] [Consultation deadline: 22nd May 2019]. The application can be viewed here: http://www.southoxon.gov.uk/ccm/support/Main.jsp?MODULE=ApplicationDetails&REF=P19/S0884/HH

and any others received in advance of the meeting

28. Finance
29. Consideration of the 2019-20 Budget approved by the previous Council
30. Confirmation of payments made by the Chair and Vice-Chair since the last Council Meeting in accordance with the procedure for payment of salary of Council employees:

• £630.09, Geoffrey Ferres, Clerk’s pay 2018-19 Q4
• £127.60, HMRC, PAYE Income Tax deducted 2018-19 Q4

1. Approval of payments sought including

• £210.50, Madhvi Saini, SODC Local Plan printing expenses
• £35.90, John Peters, expenses
• £15.00, Mandy Rigault, expenses
• £63.80, Madhvi Saini, Annual Parish Meeting expenses

29. Correspondence for information only – matters requiring a Council decision will appear elsewhere on the agenda
30. Playing Fields Lease

The Council will consider how to clarify its future responsibility, if any, for the Playing Field

31. Conservation

The Council will consider the proposals from Oxford Innovation, and other matters

32. Automated external defibrillator

The Council will consider the purchase of an automated external defibrillator, including what type and where to site it

33. Electronic means of communication

 

Parish Clerk

Thursday 16^th May 2019

All residents of Nuneham Courtenay are invited to attend the Annual Parish Meeting to be held in Nuneham Courtenay Village Hall on Tuesday 30th April 2019 starting at 7pm

This is your opportunity to meet with members of council to raise any questions or problems regarding village affairs.

There will be refreshments and all villagers are invited to attend.

Agenda

• Welcome
• Introductions and apologies
• Notes from last Annual Parish Meeting and from Parish Meeting held on the South Oxfordshire Local Plan
• Annual Reports
• Initiatives and Actions

 

The next meeting of Nuneham Courtenay Parish Council is to be held on Tuesday 5^th March 2019 at 7pm in Nuneham Courtenay Village Hall

Agenda

[THE AGENDA IS AVAILABLE IN PDF FORMAT HERE]

• Apologies for absence
• Declarations of interest
• Public participation

Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda.

The period of time designated for public participation at a meeting shall not exceed 10 minutes unless directed by the councillor chairing the meeting.

A member of the public shall not speak for more than five minutes.

• Approval of the minutes of the last Council Meeting held on 8^th January 2019
• Matters arising from the minutes of the last Council Meeting held on 8^th January 2019
• County Councillor’s report
• District Councillor’s report
• Planning Applications and Consultations, including

1. Oxfordshire Plan 2050:

• Sustainability Appraisal Scoping Report. Consultation ends 25^th March
• Introducing the Oxfordshire Plan 2050. Consultation ends 25^th March
• Call for Ideas. Consultation ends 12^th April

More information can be found here: https://oxfordshireplan.org/have-your-say/#consultation

and any others received in advance of the meeting

• Finance

1. Budget monitoring report
2. Approval of payments sought, including:

• £38, Society of Local Council Clerks, share of Clerk’s annual membership fee
• £138.97, Oxfordshire Association of Local Councils, 2019-20 subscription

and any others arising since the last Council meeting

1. Changes to bank mandate

• Correspondence for information only – matters requiring a Council decision will appear elsewhere on the agenda
• Standing Orders

The Council will consider draft Standing Orders tabled by the Clerk incorporating the changes agreed at the Annual Council Meeting

• Arrangements for Annual Parish Meeting on Tuesday 30^th April 2019
• Employment matters

The Council will agree an amendment to the Clerk’s contract to take account of the fact that from 1st April 2019 the spinal column points in the Local Government Pay Scales have all been renumbered.

• Data Protection issues
• Playing Field
• Publicising the new guide to the Nuneham Courtenay Legal Agreement
• Speeding
• Cycle rack
• Electronic means to communicate with parishioners
• Automated external defibrillator

Parish Clerk

Wednesday 28^th February 2019

This will be the last ordinary meeting of the council elected in 2015.

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The next Council meeting will be the Annual Council Meeting:

Tuesday 21^st May 2019 at 7pm in Nuneham Courtenay Village Hall